Running an LMS without knowing your cost per learner is like driving blindfolded. You may eventually reach your goal — but you’ll waste money, time, and resources along the way.

Our Cost per Active Learner Calculator reveals the real price tag of each engaged learner in your LMS.

When you see the numbers, you can stop overspending and start improving ROI.

How It Works?

This tool breaks down your LMS costs against actual engagement in three quick steps:

1️⃣ Enter Your Numbers:

LMS Annual Cost – yearly license/hosting spend

Content Development Cost – course creation or purchase spend

Maintenance & Support Cost – admin hours, upgrades, help desk

Total Learners – headcount with LMS access

Activity Rate – % of users who logged in & engaged

2️⃣ Hit Calculate:

Our tool instantly crunches the data.

3️⃣ See the Big Picture:

Get your total yearly spend, active vs. inactive users, wasted spend on idle accounts, and the ultimate number — your cost per active learner.

What Goes In?

LMS Annual Cost: The license or hosting invoice you clear once a year for your learning management system (LMS)

Content Development Cost: This cost is for content build or purchase spend, including videos, SCORM files, PDFs, and micro lessons.

Maintenance & Support Cost: This should include the cost of admin hours, upgrades, and help-desk tickets.

Total Number of Enrolled Learners: This refers to the headcount of enrolled users with access.

Activity Rate: The percentage of enrolled users who actually signed in and engaged with learning content over the past 30 days.

Key reasons those inputs matter: the first three drive your total outlay, while the last two reveal how much of that outlay fuels genuine learning rather than idle accounts. By tying both sides together, the calculator highlights leaks that stay hidden on a standard budget sheet.

Hit calculate, and the results appear instantly. You’ll see total yearly outlay, enrolled count, active users, idle ones, wasted spend on the inactive, and the big reveal: cost per active learner. It’s eye-opening. What were once blurry guesses morph into clear numbers. If half of your learners vanish after signup, that’s money circling the drain. Seeing this pushes groups to rework offerings, crank up engagement, or rethink spending.

What You’ll Discover?

Your true LMS ROI — no more guessing

Hidden spend on inactive users — and how to reduce it

Opportunities to improve engagement — for the same or lower cost

💡 Most teams discover they’re overspending by 20–40% on idle learners. This insight lets you act fast and reclaim your budget.

Take the Next Steps

Get your result, share it with stakeholders, then act on it with the experts who build and fine-tune learning ecosystems every day. Hurix Digital’s Moodle LMS specialists can reconfigure workflows, migrate legacy content, and customize dashboards to shrink spend while lifting engagement. 

Don’t let your training budget go to waste.

After you get your results, take the next step with the experts who optimize LMS performance every day.

Our Moodle LMS specialists can:

• Reconfigure workflows for maximum efficiency
• Migrate legacy content & streamline your library
• Customize dashboards to boost learner engagement

Schedule a call now to learn more.

P.S. – 🔒 Your data is safe. We never share it with third parties.